Invoice address information user guide

1. Introduction

The Invoice Address Information feature allows users to:

• Add multiple invoice addresses (personal or enterprise)

• Set one address as default to be automatically used during checkout

• Delete addresses that are no longer needed

⚠️ Note: The Default Invoice Address will be prioritized during checkout.

2. How to Access

Access the Invoice Address Information screen at https://register.vngcloud.vn/profile#invoice-address-info

3. Main Screen Interface

The main screen displays a list of all saved invoice addresses.

3.1. Information Displayed for Each Address

Each address in the list shows the following complete information:

Field	Description
Name	Recipient name (Personal) or Enterprise name
Type	PERSONAL or ENTERPRISE badge
Email	Invoice receiving email address
Phone Number	Contact phone number (with country code)
Tax Code	Business tax code or Personal Identification Number (personal)
Nationality	Country
Address	Specific address

3.2. Badges

• DEFAULT — Displayed next to the name of the address currently set as default. This address will be automatically selected during checkout.

• PERSONAL — Address is of personal type.

• ENTERPRISE — Address is of enterprise type.

3.3. Action Buttons

• Set as default — Only shown for non-default addresses. Click to set this address as the default.

• Delete (red button) — Only shown for non-default addresses. Click to delete this address.

• Add Invoice Address (green button, bottom of page) — Opens a form to add a new address.

4. Adding a New Invoice Address

Step 1: Open the Add New Form

Scroll to the bottom of the list and click the "Add Invoice Address" button (green).

The "Add Invoice Address Information" dialog opens.

(Fields marked with * are required)

Step 2: Select the Invoice Recipient Type

At the top of the form, select one of two types:

• 🔘 Enterprise — For customers that are organizations, companies, or enterprises

• 🔘 Personal — For individual customers

This selection affects which information fields are displayed in the form below.

Step 3: Fill in the Information

For Enterprise type

Field	Required	Notes
Enterprise Name	✅	Full legal name of the business
Email	✅	Email address to receive e-invoices
Phone Number	❌	Select country code from dropdown, then enter phone number
Tax Code	✅	Business tax code
Nationality	✅	Select country from the dropdown list
Address	✅	Full address (house number, street, ward/commune, district, province/city)

For Personal type

Field	Required	Notes
Name	✅	Full name of the recipient
Email	✅	Email address to receive e-invoices
Phone Number	❌	Select country code from dropdown, then enter phone number
Tax Code (12-digit Personal Identification Number)	✅	Enter all 12 digits of the Personal Identification Number
Nationality	✅	Select country from the dropdown list
Address	✅	Full address

Step 4: Confirm the Information

Check the required checkbox:

☑️ "I certify that the above information is true and approved by the recipient" (required)

If this confirmation is not checked, the system will not allow saving the address.

Step 5 (Optional): Set as Default Address Immediately

If you want the newly added address to become the default address, check the box:

☑️ "Set as default"

Step 6: Save the Address

• Click the "Add Invoice Address" button (blue, bottom right) to save.

• Click "Cancel" to discard and return to the list.

5. Setting the Default Address

The default address is the one the system automatically fills in when the user proceeds to checkout.

How to Do It

1. In the address list, find the address you want to set as default.

2. Click the "Set as default" button to the right of that address.

3. The system updates immediately — the selected address will display the DEFAULT badge.

⚠️ Important notes: - Each account can only have one default address at a time. - The current default address does not display the "Set as default" button. - The current default address cannot be directly deleted.

6. Deleting an Invoice Address

How to Do It

1. In the list, find the address you want to delete.

2. Click the "Delete" button (red) to the right of that address.

3. A confirmation dialog appears with the title "Confirm Delete Invoice Address" and the message:

"Do you want to delete the Invoice Address [Address Name]?"

1. Choose one of the two options:

   • Click "Delete Invoice Address" (blue) to confirm permanent deletion.

   • Click "Cancel" to discard and keep the address.

⚠️ Note: You cannot delete an address that is currently set as DEFAULT. You must set another address as the default first, then you can delete the old address.